12 August 2010

6 Effective Steps in Writing a Request to Get Free Promotional Gift Items

In order to effectively write a letter requesting free promotional gift items for your business, the following easy steps can be considered:

1. Write a proper format request letter
A proper format request letter should includes a proper letter heading, address, greeting, body, complimentary close, and signature. It is because a correct format will help to create a decent letter, and subsequently increasing the chance of being approved with your request.

2. Introduce yourself and your company properly
Always give a very brief yet concise description of your company to help the vendor understand the nature of your request. For example, you can say “I am Mr. XYZ, the Marketing Manager of ABC Company, which a non-profit organization involved in the conservation of energy…”

3. State your specific needs modestly
Next, go directly to stating your specific needs in the most modest way. For example “We would appreciate it a lot if you could offer us 300 pieces of LEDs….” Remember to be as brief and concise as possible to avoid eat much of your prospective benefactor’s time.

4. Express your purpose clearly
State and show clearly how such sort of sponsorship serves your event. Will the promotional gifts be awarded to employees, to guests, or to both as thanksgiving tokens?

5. Relate the benefits the vendor gains by giving out free gifts
Try to let the vendor know what kind of benefits they will gain from giving out the free gifts. Some general driver forces for vendor include (i) donation benefits, (ii) great way to advertise their products, (iii) be advertised via announcements, posters, banners, etc, and (iv) allow the company to set up a booth during the event.

6. Leave  response information clearly
Do not forget to leave a clear response information such as email address, telephone number, and mobile numbers. The vendor needs to know how to get to you once they have made their decision.

Finally, here are some extra tips should be remembered as well.
-to submit your request as early as possible,
-follow-up your request after a week,
-say thank you to your sponsor
-fulfill the benefit you promised

Feel free to give me a comment about this topic. It will be a great support to Xaivier Blog.

Review by: Xaivier Chia

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3 comments:

promotional umbrellas said...

Thanks for sharing the useful steps for Writing a Request to Get Free Promotional Gift Items. All the point you write are amazing.

Request Letter Format said...

Great article and very informative..thanks for sharing your thoughts.

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